{"id":8215,"date":"2025-05-14T08:26:02","date_gmt":"2025-05-14T08:26:02","guid":{"rendered":"https:\/\/transferra.uk\/blog\/?p=8215"},"modified":"2025-05-14T08:55:16","modified_gmt":"2025-05-14T08:55:16","slug":"payment-templates-and-approval","status":"publish","type":"post","link":"https:\/\/transferra.uk\/blog\/payment-templates-and-approval\/","title":{"rendered":"Transferra Guide: How to Use Payment Templates and Approval Workflow\u00a0"},"content":{"rendered":"\n

Efficient financial management is crucial for businesses of all sizes. To help streamline your payment processes and enhance financial control, we’ve introduced two useful tools: Payment Templates<\/strong> and For<\/strong> Approval <\/strong>workflow. In this guide, you’ll find step-by-step instructions to use these features effectively.
<\/p>\n\n\n\n

Creating a Payment Template<\/strong><\/h2>\n\n\n\n

Payment Templates save you valuable time by enabling you to quickly initiate recurring payments without repeatedly entering the same information.<\/p>\n\n\n\n

Follow these simple steps:<\/p>\n\n\n\n

Step 1: Template Creation<\/strong><\/h3>\n\n\n\n

Go to the \u201cTemplates<\/strong>\u201d section from the menu on the left. Then click on “Create New Template”<\/strong> to get started. <\/p>\n\n\n\n

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Step 2: Select Currency and Enter Account Number<\/strong><\/h3>\n\n\n\n

Choose your preferred currency (e.g., EUR) and input the recipient’s account number.<\/p>\n\n\n\n

(Please note that the flow may be slightly different depending on the currency you choose<\/em>).<\/p>\n\n\n\n

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Step 3: Enter Recipient Information<\/strong><\/strong><\/h3>\n\n\n\n

Please provide the recipient\u2019s details. For corporate payments, enter the company name. For individual payments, enter the full name (first and last name) of the recipient.<\/p>\n\n\n\n

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Step 4: Provide Payment Specifics<\/strong><\/strong><\/strong><\/h3>\n\n\n\n

Specify the amount and transfer details. <\/p>\n\n\n\n

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Step 5: Review and Create<\/strong><\/strong><\/strong><\/strong><\/h3>\n\n\n\n

Carefully review all entered information, give a name to the template and click “Create”<\/strong>. <\/p>\n\n\n\n

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Once created, your templates will be stored in the “Templates”<\/strong> section, allowing you to easily edit, delete, or use any of the created templates.<\/p>\n\n\n\n

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<\/p>\n\n\n\n

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<\/p>\n\n\n\n

Managing Payments with For Approval Workflow<\/strong><\/h2>\n\n\n\n

The Approval Workflow introduces an extra layer of security and clarity, allowing distinct roles for creating and approving payments. Here’s how to use it:
<\/p>\n\n\n\n

Step 1: Setting Permissions in the Representatives Section<\/strong><\/strong><\/h3>\n\n\n\n

To fully utilise the Approval Workflow, it’s important to assign the right permissions to team members in the “Representatives”<\/strong> section of your Transferra account.<\/p>\n\n\n\n

    \n
  • To allow someone to create transactions for approval, tick the box labelled “Create Prepared Transactions”.<\/strong><\/li>\n\n\n\n
  • To allow someone to approve and send transactions, tick the box labelled “Approve and Send Transactions”.<\/strong><\/li>\n<\/ul>\n\n\n\n
    \"\"<\/figure>\n\n\n\n

    Step 2: Save Payment for Approval<\/strong><\/h3>\n\n\n\n

    In order to save a payment for approval, fill in the details in the \u201cNew Payment\u201d<\/strong> section and click the \u201cFor Approval\u201d<\/strong> button instead of sending it immediately.<\/p>\n\n\n\n

    \"\"<\/figure>\n\n\n\n

    Step 3:  View Saved Payments<\/strong><\/strong><\/h3>\n\n\n\n

    Payments awaiting approval will appear in the “For Approval”<\/strong> section from the menu on the left.<\/p>\n\n\n\n

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    Step 4: Approve Payments<\/strong><\/strong><\/strong><\/strong><\/h3>\n\n\n\n

    To approve a payment, check the box next to it and then click “Approve”<\/strong> in the top-right corner. <\/p>\n\n\n\n

    \"\"<\/figure>\n\n\n\n

    Step 5:  Review Payment Details<\/strong><\/strong><\/strong><\/strong><\/h3>\n\n\n\n

    Review all payment information carefully. If needed, make any necessary edits by clicking \u201cEdit transfer\u201d<\/strong>. Then proceed by clicking “Next”<\/strong>.<\/p>\n\n\n\n

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    Step 6: Confirm and Send<\/strong><\/strong><\/strong><\/strong><\/strong><\/h3>\n\n\n\n

    Enter the required OTP (One-time password) code to confirm and securely send your payment. 
    <\/p>\n\n\n\n

    Approve Multiple Transactions Simultaneously<\/strong><\/h3>\n\n\n\n

    You can also streamline this process by approving multiple payments simultaneously. Simply select multiple payments, review their details collectively, and confirm them with one OTP.<\/p>\n\n\n\n

    \"\"<\/figure>\n\n\n\n


    Payments saved in the approval workflow can be edited or removed, providing flexibility and control. Also, you can always find the approved payments by using filtering options.<\/p>\n\n\n\n

    \"\"<\/figure>\n\n\n\n

    Using Payment Templates and the Approval Workflow simplifies your financial tasks and significantly enhances your internal fund controls. <\/p>\n\n\n\n

    Start using these tools today and experience smoother, more convenient payment management!<\/p>\n\n\n\n

    If you need any assistance, please don’t hesitate to contact us. <\/p>\n","protected":false},"excerpt":{"rendered":"

    Streamline your payments on the Transferra platform with reusable templates and a secure approval workflow. Learn how to save time, assign roles, and manage funds in just a few steps.<\/p>\n","protected":false},"author":7,"featured_media":8246,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[17,24],"tags":[],"class_list":["post-8215","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-announcements","category-guide"],"acf":[],"_links":{"self":[{"href":"https:\/\/transferra.uk\/blog\/wp-json\/wp\/v2\/posts\/8215","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/transferra.uk\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/transferra.uk\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/transferra.uk\/blog\/wp-json\/wp\/v2\/users\/7"}],"replies":[{"embeddable":true,"href":"https:\/\/transferra.uk\/blog\/wp-json\/wp\/v2\/comments?post=8215"}],"version-history":[{"count":16,"href":"https:\/\/transferra.uk\/blog\/wp-json\/wp\/v2\/posts\/8215\/revisions"}],"predecessor-version":[{"id":8288,"href":"https:\/\/transferra.uk\/blog\/wp-json\/wp\/v2\/posts\/8215\/revisions\/8288"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/transferra.uk\/blog\/wp-json\/wp\/v2\/media\/8246"}],"wp:attachment":[{"href":"https:\/\/transferra.uk\/blog\/wp-json\/wp\/v2\/media?parent=8215"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/transferra.uk\/blog\/wp-json\/wp\/v2\/categories?post=8215"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/transferra.uk\/blog\/wp-json\/wp\/v2\/tags?post=8215"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}